work breakdown structure alternatives

It was the end of what had been, for me, a very enjoyable first day of our two-day story writing class. "Install Servers" or "Deliver Training". A work breakdown structure (WBS) is the perfect tool to do so as it helps illustrate and divide a project’s moving parts into smaller pieces.

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That collaboration gives us a shared vision of what it is we’re going to build, what order we’re going to build it in and the understanding of why we’re doing things the way we are. The levels of detail are dependent upon the complexity of the project. More than 20 professional types of graphs to choose from . Contrast that with the static nature of a work breakdown structure.

© 2020 Association for Project Management, Under pressure? The PBS is supported by a Product Log (list of products) and associated Product Descriptions that describe individual products in more detail. Having a structured approach makes it easier to control the project. Here in this first webinar presented on Tuesday 29 September 2020, started with why a “good” Earned Value Management System (EVMS) and associated baseline is required to support valid Earned Value Analysis (EVA). Web briefings are constantly evolving within the online community and are intended as a guide to issues within the profession. The diagram below illustrates the idea. David Putman is a trainer and Associate at Agil8.com. Once completed the WBS gives confidence that the tasks required to deliver all outcomes are understood and that the ordering is correct. A WBS can then be built to organise the construction of products as a set of work-packages and associated tasks. Used in conjunction the PBS and WBS techniques offer powerful tools in ensuring the correctness and completeness of project plans however simple or complex. For example, a test plan may be delivered in draft form for an end-stage review with a view to completion in the next stage. Once a solution has been … This enables the logic of the plan to be understood at a high level before detailed planning begins. The PBS clarifies what is to be built or indeed imported from elsewhere. Cost Breakdown Structure - matched back to the WBS this can provide a useful connection between your Project Finances and the requirements of the Finance Department addressing all those perennial issues around cost centres and expense authorisation/invoice payment/Levels of Authority for spend etc. Notice that items are couched in terms of a verb and a noun. The Product Log is a useful place to record suppliers of external products and a Product Flow Diagram enables you to identify the order in which products are required. A Work Breakdown Structure (WBS) is a breakdown of all the work that will go into completing a project. Examples include: cost breakdown structure (CBS), organisational breakdown structure (OBS), product breakdown structure (PBS), and work breakdown structure (WBS). Each product will have defined acceptance criteria and quality control methods. Note also that products are couched either as nouns or as an outcome described in the past tense - E.g.
The WBS is a hierarchical structure that breaks down complex activities into more manageable parts, allowing users to see the individual deliverables that need to be completed in order to reach a project’s overarching goal. If you want to know more about story maps, why not join him on his forthcoming agil8 Agile Analysis and Story Writing course, Jeff Paton is the originator of the Story Mapping technique, which was created as an alternative to the flat user story backlog.

The diagram below illustrates a typical PBS for a simple project. We’d just finished the final story map exercise for the day and were tidying up the room before we departed. Contributors: Ian Hughes (Oldloggie), Pauline Pritchard (popugo), Mike Beniston (MikeB), Neil Curtis, Neil Gee (neilgee67), Jason Lee, Grant Smith, Simon Springate, Patrick Weaver, Matt Whyndham. We’d have something that reflected only what they knew or were able to work out. Organisation Breakdown Structure - describes the structure of the delivering organisation that can then be matched to work-packages in the WBS. Critically review the PBS and ask the following questions: Does the PBS contain "work"? If so you are either doing unnecessary work or have missed something from the PBS. Work-packages in particular need to be readily assignable to coherent teams or groups within the organisation. In contrast to the PBS the Work Breakdown Structure (WBS) provides a hierarchical structure of project activity. It is entirely possible (indeed probable) that the PBS and WBS will look quite different. The diagram below proposes a WBS to deliver the “Third Party Software Project” illustrated above. Do you work-packages without products? Are work-packages aligned to contracts where required? Other "Breakdown" structures you might like to consider, See http://toostep.com/insight/article---break-down-structures---wbs-obs-rbs-pbs-cbs-an-ove. It communicates one person’s vision of what needs to be done, formed possibly months before the work is be performed and stored in a document the rest of the team is expected to accept and digest with little argument or context. Is there a work-package or combination of work-packages for all project products? A work breakdown structure in every project management and system engineering is an effective tool that is used for defining and group the discrete elements of work in any project so that it can help the organization, build it in some way and boost the work scope of the whole project. The output of scope management is a specification that may be presented as a product breakdown structure (PBS) showing the deliverables and a work breakdown structure (WBS) showing the work required to produce them. You’ll always work towards delivery. Slow governance’ and its impact on timely decision making needs to be resolved. If they are outputs from other projects these represent risks that should go in the risks log and/or be defined as project interfaces/dependencies. Risk Breakdown Structure - Hierarchy of risks broken down by category. If that happened, we’d have nothing like the story map we have here now.

Paddington Central Once a solution has been identified which meets the stakeholder requirements, the scope of the work can be illustrated using a product breakdown structure (PBS) and a work breakdown structure (WBS). The PBS therefore provides a useful management-tracking tool preventing stage boundaries from being passed without tangible progress being made. An introduction to an effective earned value management system (EVMS) webinar series part 2, Welcome to the autumn 2020 edition of the APM Governance SIG newsletter, Use of product breakdown structures and work breakdown structures. If so it has gotten muddled and this work needs either moving to the WBS or converting into "product.". External products represent sub-products sourced externally to the project, not built - for example pre-fabricated components or Commercial Off-the Shelf Software. Hugo Minney and Roger Martin explore if a change in the focus would do this. A ‘can-do' attitude won’t help you deliver webinar, An introduction to an effective earned value management system (EVMS) webinar series part 3. This is useful particularly when work will be performed by business staff seconded to the project or by specialist teams working on more than one project. This helps define the logic of the delivery plan. As a leader, a peer and a colleague, I have certainly seen the most significant impact on people’s wellbeing during the past month. Is work couched as nouns with associated verbs? A Product Breakdown Structure (PBS) is a hierarchical structure of things that the project will make or outcomes that it will deliver.

A work breakdown structure is a project management tool used to define and manage a project’s deliverables. Having “thing” and “work” related views of the plan is very useful in completeness validation. In general the WBS should make it clear what needs to be actually done and make it easier for that work to be assigned to project teams. They result from discussions and questions asked within the community, the content is developed from users’ responses and edited by APM. It’s a useful tool in just about any field where complex projects are tackled.

Are all products couched as nouns or outcomes in the past tense? Our story map is a reflection of everybody’s input.” He continued, ”The story map also shows the alternatives and the incremental way in which it will be developed, which you don’t get in a work breakdown structure.”. Use of the PBS in reporting and the WBS in assigning work can really help the project manager establish clear communications and expectations with the stakeholder community and project deliverers. To be truly effective the WBS and resulting plan need to fit neatly with the organisation structure that will be doing the delivery. This helps project managers and company owners alike to get a clearer picture of amount of time and resources needed for each component of the project. Once completed the PBS gives confidence that what is required is clearly understood and that the relationship between a product and its constituent parts has been defined. To illustrate the use of each diagram type a simple “Third Party Software Installation Project” has been drawn up. How will you know that you have achieved it? It can be thought of as the project “shopping list.”.

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